K College is one of the largest Further Education colleges offering Higher Education programmes in the UK. With over 20,000 students on courses ranging from A levels to Apprenticeships, Higher National Diplomas and Honours degree courses to Foundation Degrees, K College has 5 campuses across Kent in Ashford, Dover, Folkestone, Tonbridge and Tunbridge Wells.
Identifying the need to upgrade their ID cards and security system, K College contacted Integrated Payment Solutions for their advice and guidance on the best way to achieve this. As a specialist in the field of Education, Integrated Payment Solutions suggested software to design, print and manage the database of students and staff across all 5 sites in Kent as well as a combination of printing on site using pre-printed MIFARE (contactless) cards for staff and students and plastic card printers to print cards on site and on demand.
Sole UK distributor of CardExchange card software products and leading card printing technology specialists DED were Integrated Payment Solutions first port of call for everything required on this project with K College.
The ability to print cards and manage the entire database of staff and students from one central location was the key element in this project. Information needed to be accessible at all times from PC’s at all 5 college sites across Kent. ID cards frequently need to be printed on demand and so instant access to the correct information is essential.
It was clear that benefits offered by CardExchange Small Business Server Edition would suit the needs of K College perfectly for this application. Offering the flexibility to design, print and manage cards from a database stored in a central location on one PC, CardExchange Small Business Server Edition works just like a shared server that can be reached by any computer containing the CardExchange software. This ‘network’ feature ensures that several people can access the necessary information as and when they need to, solving K College’s problem instantly. All card designs and database definitions are also held centrally to simplify administration of the system. This means that if a card layout changes, the administrator need only make that change on one PC and then all others are automatically updated.
On choosing to work with Integrated Payment Solutions, Melanie Morrison, Head of IT Services commented “IPS were able to offer us an ID card solution which provided an easy to use bridge between AD and our Salto door locks allowing us to control door access across all 5 sites. We are also working with IPS to introduce web top-up for the ID cards to allow cashless purchases in our cafes and refectories.”
Along with the CardExchange software, Integrated Payment Solutions and DED supplied all of the pre-printed MIFARE (contactless) cards, printed over 10,000 cards with their card printing bureau service and supplied a Zebra P330i and ZXP Series 8 for on site printing.